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Privacy Policy

Last updated: June 15, 2026

1. Introduction

School Management System ("we", "our", or "us") is committed to protecting the privacy of students, parents, teachers, and staff who use our platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and mobile app.

2. Information We Collect

  • Personal Information: Name, email address, phone number, date of birth, address, and profile photo.
  • Academic Data: Attendance records, exam results, homework submissions, and class routines.
  • Communication Data: Messages sent through the platform between teachers, students, and parents.
  • Device Information: Device token for push notifications, IP address, and browser/app type.
  • Usage Data: Pages visited, features used, and interaction timestamps.

3. How We Use Your Information

  • Provide and maintain the school management platform.
  • Communicate academic updates, notices, and events to students and parents.
  • Send push notifications for homework, attendance, and school announcements.
  • Generate reports and analytics for school administration.
  • Improve platform features based on usage patterns.
  • Ensure account security and prevent unauthorized access.

4. Data Sharing

We do not sell or rent personal information to third parties. Data may be shared with:

  • School Administration: Authorized school staff with role-based access only.
  • Firebase (Google): For push notification delivery via FCM.
  • Cloud Storage: For storing uploaded documents and profile assets securely.

5. Data Retention

Student and staff data is retained for the duration of enrollment or employment and may be archived for a period required by applicable educational regulations. You may request deletion of your account data by contacting your school administrator.

6. Security

We implement industry-standard security measures including encrypted data transmission (HTTPS), token-based API authentication, and role-based access control. However, no system is completely secure and we encourage users to keep their credentials confidential.

7. Children's Privacy

Our platform is used within educational institutions and may process data of minors. We comply with applicable child data protection laws. Parental or guardian consent is managed through the school enrollment process.

8. Contact Us

For privacy-related queries, contact your school administrator or reach us at: support@schoolms.com